Privacy Policy

Introduction

The Atchison Area Chamber of Commerce ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Please read this Privacy Policy carefully. By accessing or using our website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

Information We Collect

Information You Provide

We collect information you voluntarily provide when you:

• Complete membership applications or pay for a membership online
• Register for events
• Submit contact forms, including rental inquiries and messages to member businesses
• Subscribe to our newsletter or job alerts
• Apply for programs like Leadership Atchison
• Post job listings
• Answer polls or fill out forms on our website
• Sign in to the Chamber Portal to manage your business listing or membership
• Request information about our services

This information may include your name, email address, phone number, mailing address, business information (such as a logo you upload with a membership application), payment details, and any other information you choose to provide.

Contact and Application Forms

When you send a message through our contact, rental, member-contact, Leadership Atchison, or membership forms, what you submit is saved so Chamber staff can read and respond to it, and an email notification is sent through our email provider, SendGrid. Most of these forms also email you a confirmation copy. When you use the contact form on a member business's listing, your name, email address, phone number (if given), and message are emailed to that business so they can reply to you.

To protect against spam, these forms and our newsletter sign-up are automatically screened, and repeated submissions from the same IP address are limited. A submission that is flagged as likely spam is not emailed to anyone; it is kept, along with the IP address and browser information it came from, in a restricted list that only authorized staff can review, so that a real message flagged by mistake can still be found.

Newsletter and Job Alerts

When you sign up for our newsletter or for job alerts, we store your email address, which sign-up form you used, and the date you signed up.

Polls and Forms

Our website sometimes shows polls and forms. When you respond, we store your answers along with the page you were on, the date and time, and your browser type. If a poll or form asks for your email address, we store it with your response and may send you a confirmation email. If you skip a poll or form, we record that it was skipped, the page, and your browser type (but not your name or email address) so we can see how many people chose not to answer.

Some forms include a File Upload question. Files you upload are stored securely with your response, can only be viewed by authorized Chamber staff, and are deleted when your response is deleted.

While you fill out a form, your answers are saved in your own browser on that device so you don't lose them if you leave the page. They stay there until you submit the form or choose "Clear saved answers." Uploaded files are not saved this way. Your browser also remembers which polls and forms you have already answered or skipped so we don't keep showing them to you. This information stays on your device and is not sent to us.

Membership Payments

Online membership payments are processed by Square. Your card details are entered into a secure payment field provided by Square and go directly to Square; we do not receive or store your full card number. We keep a record of the payment, such as the membership level, amount, card brand, last four digits of the card, and Square's receipt details.

Chamber Portal Sign-In

Members and businesses can sign in to the Chamber Portal using Google, an email and password, or an emailed sign-in link. Sign-in is handled by Google Firebase Authentication; we do not see your Google password. When you sign in, we record your email address and the time of your last sign-in. If you use an emailed sign-in link, your browser remembers your email address until the link is used. Changes you submit through the portal, such as business listing updates and events, are saved for Chamber staff to review.

Information Collected Automatically

When you visit our website, we may automatically collect certain information, including:

• Browser type and version
• Device type and operating system
• IP address
• Pages visited and time spent
• Referring website
• Date and time of visits

How We Use Your Information

We use the information we collect to:

• Process membership applications and renewals
• Register you for events and programs
• Send newsletters, updates, and promotional materials
• Respond to your inquiries and provide customer support
• Improve our website and services
• Maintain our member directory
• Process payments for membership, events, and services
• Review poll and form responses
• Provide Chamber Portal accounts and review the listing and event updates submitted through them
• Protect our forms and sign-ups from spam and abuse
• Comply with legal obligations

Information Sharing

We may share your information in the following circumstances:

• Member Directory: Business contact information may be displayed in our public member directory to help promote your business.
• Member Businesses: Messages you send through a member business's contact form are emailed to that business.
• Service Providers: We share information with third-party service providers who perform services on our behalf, including Google Firebase (website hosting, our database and file storage, Chamber Portal sign-in, and Google Analytics), SendGrid (email delivery), and Square (payment processing).
• Legal Requirements: We may disclose information if required by law or in response to valid legal requests.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred.

We do not sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Form submissions, applications, uploaded files, and sign-up lists are stored in access-controlled systems that only authorized staff can view. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Cookies and Tracking

Our website uses cookies and similar browser storage to make the site work and to understand how it is used. Cookies are small data files stored on your device. You can set your browser to refuse cookies or clear stored site data, but some features of our website may not function properly.

We use:

• Essential Cookies and Storage: Required for basic website functionality, such as keeping you signed in to the Chamber Portal.
• Analytics Cookies: We use Google Analytics for Firebase to understand how visitors use our website, such as which pages are visited and what kind of device and browser are used.
• Preferences Saved in Your Browser: Your browser remembers choices such as dismissing the cookie notice, your Accessibility Options settings, poll and form answers in progress, and which polls and forms you have already seen. These stay on your device.

When you first visit, a notice at the bottom of the page lets you know that we use cookies. Selecting "Got it" hides the notice, and your browser remembers that choice.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Some pages also include content from other services, such as the embedded Google Map on our Contact page and Square's secure payment field on our membership checkout. These services may collect information or set cookies under their own privacy policies.

Children's Privacy

Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn that we have collected information from a child under 13, we will delete that information promptly.

Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information
• Opting out of marketing communications
• Data portability

To exercise these rights, please contact us using the information below.

Email Communications

If you subscribe to our newsletters or marketing emails, you can unsubscribe at any time by clicking the "unsubscribe" link in the email or by contacting us directly. Note that even if you unsubscribe from marketing emails, we may still send you transactional emails related to your membership or event registrations.

Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

Atchison Area Chamber of Commerce
200 S 10th Street
Atchison, KS 66002
Phone: (913) 367-2427
Email: info@atchisonkansas.net